Money for Mac Money for Mac

Money for Mac
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User Guide

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Getting started

Thank you for choosing Money for Mac and welcome!
Money for Mac is a comprehensive personal finance management application with powerful features that are easy to use.

On the main screen you can see the following parts:
1) Menu: it serves for command execution. All commands are duplicated with «hot keys».
2) Tabs panel on the left: it serves as a navigation tool between the main app’s sections (Bills, Balance, Budget, Reports) and contains aggregated information for each section.
3) Upper bar: it contains a time filter and management tabs.
4) Main window on the right: it displays detailed information for a selected section.

Money for Mac

If you feel confident enough and don’t want step by step instructions how to work with the app, we suggest you to watch our Quick start tutorial that will help you to begin working with the app right away.

Accounts

The first thing you do with the app, you fill in the information for your Balance Sheet (Balance tab). A balance sheet is a type of personal financial statement. It provides an overall snapshot of your wealth at a specific period in time. It is a summary of your Assets (what you own), your Liabilities (what you owe) and your Net worth (assets minus liabilities).

Money for Mac

Assets and Liabilities

Even though you might find more distinct classification of assets, there are two types of assets suggested in this app:
- payment accounts: accounts used for payments such as cash, bank account, debit cards, Internet accounts, etc.;
- other assets: all other assets of great value - house, vehicle, shares, etc.

Liabilities are also divided into two parts:
- credit cards: your credit cards only;
- other liabilities: loans, debts, mortgage, etc.

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In the Balance section, click «+» next to the tab Balance and add information about your assets and liabilities.

Money for Mac

Adding accounts manually

Click «+» next to the Balance tab and enter the account details:
- Icon: click the square field with the word "Select" and choose an icon from the list or add your own image;
- Name: a short name to find it in the list easily;
- Balance type: payment accounts, other assets, credit cards, other liabilities;
- Description: a long name and notes to the entry;
- Value: the current value for your asset/liability; for a credit card you should fill out two fields - "Debt" (the amount you presently owe to the bank) and "Limit" (the total limit for this card);
- Currency: for this particular account.
- Reconcile: if you want to reconcile transactions for this account put a checkmark in the square field.
When you have finished, click "Save". If you click on any of your accounts, in the main window you will see its transactions list. To edit the account information, click an arrow next to the needed account on the Tabs panel.

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Import of Bank Statements (OFX files)

See "Tools"-"OFX import". To see the imported transactions, click the "Show transactions" button on the account title in the Balance section.

Accounts reconciliation

To activate this facility you have to put a checkmark on the main form of the account. Go to Balance and click on the arrow next to the needed account.

You can reconcile your accounts balances with a bank statement. Compare the transactions on the app’s list ("Balance"/"Account name") to those on the printed statement from your financial institution. When a transaction matches, click on the square field next to it to mark it, or you can put a checkmark in the field "Cleared" when adding or editing a transaction (in the main transaction form, see "Bills & transactions").

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Adjusting an account balance

In case you haven’t entered the transactions for a while and for some reason you don’t want to input the skipped information, you can adjust your account balance.

When in Balance section click on the arrow next to the needed account. Enter the correct amount and click "Save". In the list of transactions for this account you will find a new entry "Balance adjustment".

Deleting an account

To delete an account, go to Balance section, click the arrow to the right from the needed account on the Tabs panel and in the opened form click "Delete record".


Budgets

Budget is one of the main tools to get your expenses under control so that to save extra money for a big purchase or to get out of debt.

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Categories and subcategories

To make this tool efficient, you should first think out the structure of your budget. Think of all possible spending categories you can put all your expenses into. Mind that categories have double hierarchical structure in the app. So there are categories and subcategories. Please, remember, once you’ve set up a budget, you should use the same categories while inserting your expenses.

Setting up a budget

Go to the Budget section to create a budget. You can set up multiple budget with several budget entries for the sections Income and Expenses.

Click «+» next to the Budget tab. In the opened form choose either Income or Expenses. For Income list your main income sources: salary, business income, dividends, etc. For Expenses enter your expenses: housing, utilities, meals, childcare, loans and etc.

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For every entry you will need a special category. Choose it from the source list, but if you want a different one, click "Edit" in the end of the categories list. In the opened form you can also edit the existing category by clicking it and entering all the necessary changes.

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When the category is determined, fill in the rest of the fields for the entry:
- Amount: the maximum amount you want to spend for this category (on this budget).
- Periodicity, start date and end date: this periodicity is set up specially for this budget entry. You can set it up for a month, for every two weeks, etc. If the end date is empty or far enough to include several periods, this budget entry becomes recurring and will be automatically generated with the selected periodicity.
- Currency: the currency used for this budget entry.
- Class: you can select personal or business class if you need to divide these two types of expenses. If you need to register separately expenses of a different class, edit the existing ones or add a new class by clicking "Edit" in the end of the classes list.
- Agent: for some categories you might need to register expenses by different agents (f.e. for loans it can be banks). To enter a new agent click "Edit" in the end of the agents list.

Click "Save" and set up other budget entries similarly.

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Tracking a budget

When in the Budget section you can see on the Tabs panel on the left:
1) Budget progress bar for each set up budget. Green color marks budgets that are still lower than the budgeted amount, red color marks overspent budgets.
2) Actual amount: the amount spent on a particular budget (green or red).
3) Budgeted amount: the amount you planned for each budget.

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Click arrows next to categories to view the list of subcategories inside.
At the Upper bar you can set a certain time period to view your budgets for.

In the Main window you will see different charts and graphs with the information for the selected budget and the set time period:
- Pie chart: shows the structure of your actual or budgeted incomes/expenses. Click on the arrows on the chart to navigate between the budgeted/actual pies. Or click "Actual"/"Budgeted" in the table below the chart. To view the structure of subcategories inside a particular category, click the arrow near the needed budget on the Tabs panel.
- Bar chart: shows the trend of your budget actual/planned during the year.
- Graph: shows you a cash flow for the selected financial period (year, month, etc.).
- Progress bar chart: shows budgeted vs actual incomes/expenses.Green color marks budgets that are still lower than the budgeted amount, red color marks overspent budgets. Blue color is used for budgeted amounts.

Use arrows in the term filter to navigate between different periods.

Deleting a budget

To delete a budget entry, go to Budget section, click the arrow to the right from the needed budget on the Tabs panel and in the opened form click "Delete record".


Bills & transactions

Types of transactions: income, expenses, transfers and other

Transactions are your actual or scheduled (planned) financial operations.

There are the following types of transactions:
1) Income transaction. When you receive money from someone else as a paycheck, profit share, dividends, gifts, etc.
2) Expense transaction. When you pay to someone else in exchange for a purchase or services.
3) Money transfer transaction. When your money goes from one of your app’s accounts to another. F.e. you take a certain amount from your checking account to use it as cash.
4) Asset purchase. When you buy a new asset and add it to your list of Other assets in the Balance section.
5) Asset sale. When you sell an asset and delete it from your list of Other assets in the Balance section.
6) Liability acquisition. When you take a loan and add it to the list of your Liabilities in the Balance section.
7) Discharge of liability. When you pay off your loan or close your credit card and delete it from the list of your Liabilities in the Balance section.

Creating a manual transaction

No matter in what section you are (Bills, Balance, Budget) click «+» in the right upper corner of the main window to add a new transaction.

Money for Mac

Then choose "Manual" and select "Transaction type". The chosen type will influence the other fields on the form. Fill in the needed fields in each particular case.

Money for Mac

For an Expense transaction:
- Category and subcategory: you should choose the same category that you used for budgeting.
- Account: the account you paid for this purchase from.
- Amount: a specific amount in the used account’s currency.
- Date: along with the date you can enter the exact time of the purchase.
- Cleared: you can reconcile this transaction.
- Details from More section: class of the purchase (business, personal), agent (to whom you paid), check #, description.
- Attachment of audio or photo comments.

For an Income transaction:
Fill in the fields similarly like for an Expense transaction. Choose the account, which will receive the income money.

For a Transfer transaction:
- Account: the account you are transferring money from.
- Account (to): the account you are transferring money to.
- Amount: the amount you transfer from the first account. It should be entered in the currency of the first account.
- Amount received: the amount received by the account you are transferring money to. It will be filled out automatically even if the two accounts have different currencies. But if the received amount differs from the one you transfer, correct it manually.
- Date: along with the date you can enter the exact time of the transfer.
- Cleared: you can reconcile this transaction for both of your accounts.
The rest of the fields should be filled out like for an Expense transaction.

For an Asset purchase:
- Category and subcategory: you should choose the same category that you used for budgeting.
- Account: the account you paid for this purchase from.
- Asset: you need to add a new asset to the existing list of assets. To do that, click on the asset field and select "Edit" in the pop-up menu. Then click «+» and add a new asset to the section Other assets. Fill in the asset parameters. Save the changes and click "Close". After that select the newly added asset from the appeared list. You will be asked if you would like to increase your assets. In case of the positive answer the new asset will be added to your balance.
- Amount: the amount you paid for the purchase from your account. Please, note that this amount might differ from the cost of the new asset which you have entered when adding this new asset to your assets list.
The rest of the fields should be filled out like for an Expense transaction.

For an Asset sale:
- Category and subcategory: you should choose the same category that you used for budgeting.
- Account: the account, which receives the sale money.
- Asset: the asset you sell. Select it from the list of the assets and it will be erased.
- Amount: the amount received after the sale. Please, note that it can be different from the cost of the asset.
The rest of the fields fill out like for an Expense transaction.

For a Liability acquisition (except credit cards):
- Category and subcategory: you should choose the same category that you used for budgeting.
- Account: the account, which receives the money.
- Liability: you need to add a new liability to the existing list. To do that, click "Edit", then «+» in Other liabilities section. Fill in the liability parameters.
- Amount: the amount of the liability.
The rest of the fields fill out like for an Expense transaction.

For a Discharge of liability:
- Category and subcategory: you should use the same category that you used for budgeting.
- Account: the account you pay off your liability from.
- Liability: select the needed liability from the list of your liabilities.
- Interest: how much interest will be deducted from your account without discharging the liability.
- Principal: it will be deducted from both your account and your liability.
- Extra payment: the amount you pay for discharging your liability in advance. It will also be deducted from both your account and your liability.
- Date: enter the date (and the time, if needed) of the transaction.
The rest of the fields fill out like for an Expense transaction (if needed).

When you finish the transaction details, click "Save" and a new transaction will be created.

Deleting a transaction

You can delete any transaction by clicking "Delete record" in the bottom of the editing form (the form with transaction details). The editing form can be opened from any of the sections: Bills, Balance, Budget.

To do it from the Bills or Budget section, choose the needed transaction type (for Bills) or budget entry (for Budget) on the Tabs panel and click on the "List icon" in the right upper corner of the main window. Then select the needed transaction from the appeared list.

To do it from the Balance section, choose an account on the Tab panel and click on the needed transaction in the main window.

Currency

The main currency in the app is set automatically, depending on the region you have registered your Mac in System Preferences. All the parameters in your reports will be displayed in the main currency.

To change the main currency, go to the main menu "Data types"/"Currency". Click on the arrow next to the selected currency. In the opened form you can:
- add any currency to favorites (put a checkmark for the field "In the favorites"),
- set any currency to be the main one (put a checkmark in the field "Set as the main currency").

The exchange rates can be updated automatically. In the main menu go to "Money"/"Settings" and put a checkmark for the field "Auto update currency".
But if you decide to update them manually, click on the "Update button" (Circle arrows) in the left lower corner.

Recurring and automatic bills

Recurring transactions are planned expenses and incomes that happen with a certain periodicity on a regular basis.

Contrary to actual transactions, planned transactions do not affect the balance of your accounts and you can schedule these transactions for any day in advance.

Once you set it up, it will be generated automatically on a regular basis. It helps in case you have regular payments with the same amount of money (rent, mortgage, insurance and etc.).

To create a recurring transaction, go to the Bills section and click «+» in the right upper corner. Change the transaction type to "Planned" and fill in the transaction details:
- Automatic: if you put a checkmark, this transaction will become actual automatically on the specified date and time.

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- Repeat once every: the period you enter will determine the frequency with which the transaction will be repeated. It can be done once every 2 weeks (click "Edit" in the main list, then choose "Week" in the right column, and figure "2" in the left), once a month (choose "Month" in the right column, and figure "1" in the left), etc. You can also set up the "End date", after which the transactions will stop being generated. If you need a one-time transaction, clear the field by clicking on the cross in the circle for this entry.

Money for Mac

The rest of the fields fill out like for an Expense/Income transaction.

Recurring transactions will be automatically created on their respective dates the same time your launch the application.

Browsing transactions

If you simply look at the calendar in the Bills section you will already know how many due and overdue bills you have. Different colors contain information:
- Red color is used for overdue transactions.
- Blue color is used for planned transactions.
- Green color is used for actual (paid) transactions.

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On the Tabs panel there are the tabs: overdue, planned, paid. Click on any of them to sort the transactions. If you want to see the detailed information for any of the groups, click on the needed type and then click on the "List icon" in the corner.

If you want to view transactions for a certain account, click on this account while in the Balance section.

To search a certain transaction, use the "Search button" in the table heading of the Balance section.

To see all the expenses/incomes for a particular budget, go to the Budget section, select a certain period and a budget entry, then click on the "List icon" in the right upper corner of the main window.

Notifications and alerts

You can set up notification options for your planned transactions. In the main menu go to "Money"/"Settings". Turn on the option "Use local notifications" and specify when you want to be notified (1 day before, on the due date, etc.).

You will receive the notification on the specified day (2 days before, on the due date, etc.). Moreover, every time you launch the application on the app’s icon you’ll find the number of the scheduled transactions that are due and overdue. The number on the icon will not disappear until you make the payments.

To make these (or any scheduled) transactions paid, choose "Overdue" ("Planned") transactions in the Bills section, then click on the "List icon" in the right upper corner. After that click on the "Alarm-clock icon" in the needed entry. It will change the color of the entry into green. If you’ve made a mistake, click on it once more, to make the entry red (blue) again.


Reports

Generate numerous reports helping to track and analyze your financial state.
Firstly, go to the Reports section and set up the necessary options for your reports. Click "Filter" in the right upper corner and select the needed parameters.

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Filters

This app allows you to filter transactions by several parameters. F.e. you can choose a certain account and a certain class of expenses. Combining a few filters together opens great opportunities for your financial analysis.

However, you can also filter transactions by one parameter only.
You may filter transactions by period. Select the needed period in the Time filter above the Main window.

You may filter transactions by class:
- Personal
- Business
- All the classes
F.e. it is very convenient in case you need to track business travel expenses separately from your personal expenditures.

You may filter transactions by account:
- One account
- Several accounts
- All the accounts

You may filter transactions by agent:
- One agent
- Several agents
- All the agents
F.e. it is convenient when you want to analyze where you make purchases more often.

You may filter transactions by type:
- Expenses
- Income
- Money transfer
- Asset purchase
- Asset sale
- Liability acquisition
- Discharge of liability
- All the types

You may filter transactions by status:
- Cleared
- Not cleared
- All the transactions

You may filter transactions by category and subcategory:
- One category/subcategory
- Several categories/sucategories
- All the categories/subcategories

You may filter transactions by groups:
- Category
- Agent
- Class

Budgeted/Actual report

Compare how much you planned to spend in total and for each specific budget with what you have actually spent.

Here you can also find the most illustrative report by categories. Select either Income or Expenses, click "More", then click on the "Pie chart" button in the right upper corner.

To navigate between Income/Expenses, use the "Back arrow".

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Assets/Liabilities report

It shows the relation between your assets and liabilities. You can also view here the structure of your assets and liabilities. Select either Assets or Liabilities, click "More", then click the "Pie chart" button in the right upper corner.

To navigate between Assets/Liabilities, use the "Back arrow".

Money for Mac

Cash flow report

The graph shows you a cash flow for the selected financial period (year, month, etc.).

If you click on the "Bar chart" button in the right upper corner, you can see the relation between budgeted and actual expenses and the relation between budgeted and actual income for the selected period.

Money for Mac

Projected balance report

The report shows you projected balances for each of your accounts. It takes into consideration your future planned transactions. If there are no future transactions planned, there will be straight lines for each of your accounts.

Click on the "Graph icon" in the right upper corner to see the total projected balance for all your accounts.

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Transactions report

It shows the list of transactions by types (expense/ income/ money transfer/ asset purchase/ asset sale/ liability acquisition/ discharge of liability) for a chosen period. If you need to print or export this report, click on the button in the right upper corner.

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Tools

Export and print

You can export your data in PDF, QIF or CSV formats. The files can be emailed or exported.

To export any of your reports, go to the main menu "Tools"/"Export", set necessary parameters ("Filter" button) and the period, select the needed format and click "Export".

To print the data instead of "Export" click "Print report".

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OFX Import

You can download OFX file from your bank's website. Go to the main menu "Tools"/"OFX import", add OFX file by clicking «+» in the right upper corner. Then choose the OFX file from the list and click "Import".

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After that select the account to download the data to and the transactions which will be downloaded. Configure the transactions parameters (if needed).

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Backup

The best way to protect the data you entered is to back it up regularly.

To make a backup of your data, go to the main menu "Tools"/"Backup/Recovery". Then click "Backup" in the bottom of the form. Select the profile for which you need a backup and a new backup will be created.

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You can keep backups separately. To copy a backup, select the needed backup from the list and click "Show in Finder".

If you need to use one of the previous backups go to the main menu "Tools"/"Backup/Recovery". Then choose the needed file and click "Restore from backup" in the bottom. The current data will be replaced with the data of the backup selected.

To delete a backup, select it from the list and click «-» in the right upper corner of the form.

Password protection

If you don’t want anyone to have an access to your Money records, protect your data by setting up PIN.

To do it, in the main menu go to "Tools"/"Profile", select profile and click "PIN". Set the PIN for the selected profile.

Money for Mac

Profiles

You can create separate profiles in the app for keeping separate accounting records. It is convenient, if f.e. you have a small business and want to manage your business and personal expenses separately.

It will be a complete financial management of two different financial objects. You will be able to make detailed reports for each profile and set separate PIN for each one of them.

To set profiles, in the main menu go to "Tools"/"Profile", click "User" (the default profile), then select "Edit" and click «+» on the bottom of the opened form. Type profile’s name, set PIN (if needed) and save the changes.

Now, every time you enter your data, be aware of which profile is chosen as the current one.

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iCloud sync

If iCloud is enabled, the data will be automatically updated on all your devices. To turn iCloud on, go in the main menu to "Money"/"Settings", and put a checkmark for iCloud (for correct iCloud settings on all your devices use the recommended instructions). Then wait for some time for the information to be updated.

Money for Mac

If you recover a backup on one of your devices, it will be recovered on all your devices using the same iCloud account automatically. Also, if you delete one of your profiles on one device, it will be deleted on all the devices automatically.


Support

Have an idea how we could improve the app? Let us know! To get even more exposure to your idea, you may want to post your Feature Requests. Your requests can gain traction through community input and voting. We monitor the forums to consider functionality changes and feature requests from our user community.

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