Money for iPhone Money for iPhone

Money for iPhone
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User Guide

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Getting started

Thank you for choosing Money and welcome!
Money is a comprehensive personal finance management application with powerful features that are easy to use.

If you feel confident enough and don’t want step by step instructions how to work with the app, we suggest you to watch our Quick start tutorial that will help you to begin working with the app right away.

Accounts

The first thing you do with the app, you fill in the information for your Balance Sheet (Balance tab). A balance sheet is a type of personal financial statement. It provides an overall snapshot of your wealth at a specific period in time. It is a summary of your Assets (what you own), your Liabilities (what you owe) and your Net worth (assets minus liabilities).

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Assets and Liabilities

Even though you might find more distinct classification of assets, there are two types of assets suggested in this app:
- payment accounts: accounts used for payments such as cash, bank account, debit cards, Internet accounts, etc.;
- other assets: all other assets of great value - house, vehicle, shares, etc.

Liabilities are also divided into two parts:
- credit cards: your credit cards only;
- other liabilities: loans, debts, mortgage, etc.

Tap "Pen icon" in the right upper corner and add information about your assets and liabilities. In order to navigate between the sections Assets/Liabilities, tap the corresponding tabs in the heading of the screen. Section Net Worth lists all the elements.

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Adding accounts manually

Money for iPhone

To add an account manually, tap "Edit" ("Pen icon") in the right upper corner, then tap "Add" and enter the account details:
- Icon: tap the square field with the word "Select" and choose an icon from the list or add your own image;
- Name: a short name to find it in the list easily;
- Description: a long name and notes to the entry;
- Value: the current value for your asset/liability; for a credit card you should fill out two fields - "Debt" (the amount you presently owe to the bank) and "Limit" (the total limit for this card);
- Currency: for this particular account.
- Reconcile: if you want to reconcile transactions for this account put a checkmark in the square field.

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When you have finished, tap "Save" on the Assets/Liabilities form, then "Done" ("Checkmark") on the main form. If you tap any of your accounts, you will see its transactions list.

Import of bank Statements (OFX files)

See "Tools" - "OFX import".

Account reconciliation

To activate this facility you have to put a checkmark on the main form of the account ("Balance"/"Pen icon"/"Account name").

You can reconcile your accounts balances with a bank statement. Compare the transactions on the app’s list (Balance/Account name) to those on the printed statement from your financial institution. When a transaction matches, tap the square field next to it to mark it, or you can put a checkmark in the field "Cleared" when adding or editing a transaction (in the main transaction form, see "Bills & transactions").

Adjusting account balance

In case you haven’t entered the transactions for a while and for some reason you don’t want to input the skipped information, you can adjust your account balance.

When in the Balance section tap "Pen icon", then tap the needed account. Enter the correct amount and tap "Save". In the list of transactions for this account you will find a new entry "Balance adjustment".

Deleting an account

To delete an account, go to "Balance", tap "Pen icon" in the right upper corner, then select an account and in the opened form tap "Delete record".


Budgets

Budget is one of the main tools to get your expenses under control so that to save extra money for a big planned purchase in the future or to get out of debt.

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Categories, subcategories

To make this tool efficient, you should first think out the structure of your budget. Think of all possible spending categories you can put all your expenses into. Mind that categories have double hierarchical structure in the app. So there are categories and subcategories. Please, remember, once you’ve set up a budget, you should use the same categories while inserting your expenses.

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Setting up a budget

Go to the Budget section to create a budget. You can set up multiple budget with several budget entries for the sections Income and Expenses.

Tap "Edit" and make entries for Income section.

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List here your main income sources: salary, business income, dividends, etc. Then make entries for the section Expenses: housing, utilities, meals, childcare, loans and etc. Every time you add an entry tap «+».

Money for iPhone

For every entry you will need a special category. Choose it from the source list, but if you want a different category, just tap «+» in the right upper corner.

You can also edit the existing category by tapping it and holding your finger down for a few seconds. In the pop-up menu go to "Edit".

When the category is determined, fill in the rest of the fields for the entry:
- Amount: the maximum amount you want to spend for this category (on this budget). Periodicity, start date and end date: this periodicity is set up specially for this budget entry. You can set it up for a month, for every two weeks, etc. If the end date is empty or far enough to include several periods, this budget entry becomes recurring and will be automatically generated with the selected periodicity.
- Currency: the currency used for this budget entry.
- Class: you can select personal or business class if you need to divide these two types of expenses. If you need to register separately expenses of a different class, edit the existing ones or add a new class by tapping «+» in the right upper corner.
- Agent: for some categories you might need to register expenses by different payees (f.e. for loans it can be banks) or paers. To enter a new agent tap «+» in the right upper corner.
Tap "Save" and set up other budget entries similarly.

At the top of the screen you will find a time filter. Choose the period for which you want to see the financial parameters.

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Tracking a budget

When in the Budget section you can see budget progress bar for each set up budget. Green color marks budgets that are still lower than the budgeted amount, red color marks overspent budgets.

Besides the progress bar you can see:
- Actual amount spent on a particular budget (green or red).
- Amount you planned to spend for this budget.

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The arrow on the left of each entry means the category contains subcategories inside.

To analyze a certain budget in time, just tap a needed entry. On the screen you will see a bar chart showing the following parameters:
- Budgeted amounts for each period during the current year, "Budgeted average", "Budgeted total".
- Actual expenses for each period during the current year, "Actual average", "Average total".

Use arrows to navigate between the years. To see the complete list of transactions for a certain period, choose the period, then tap "Transactions" in the bottom of the form.

Deleting a budget

To delete a budget entry, go to "Budget", tap "Edit", then select a budget entry and in the opened form tap "Delete record".


Bills & transactions

Types of transactions: income, expenses, transfers and other

Transactions are your actual or scheduled (planned) financial operations. There are three basic types of transactions:
- Income transaction. When you receive money from someone else as a paycheck, profit share, dividends, gifts, etc.
- Expense transaction. When you pay to someone else in exchange for a purchase or services.
- Money transfer transaction. When your money goes from one of your app’s accounts to another. F.e. you take a certain amount from your checking account to use it as cash.

However, in More section you will find a few additional types of transactions as well:
- Asset purchase. When you buy a new asset and add it to your list of Other assets in the Balance section.
- Asset sale. When you sell an asset and delete it from your list of Other assets in the Balance section.
- Liability acquisition. When you take a loan and add it to the list of your Liabilities in the Balance section.
- Discharge of liability. When you pay off your loan or close your credit card and delete it from the list of your Liabilities in the Balance section.

Creating a manual transaction

Go to Transactions section, tap «+» in the right upper corner.

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Then choose "Manual" and select "Transaction type". The chosen type will influence the other fields on the form. Fill in the needed fields in each particular case.

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For an Expense transaction:
- Category and subcategory: you should choose the same category that you used for budgeting.
- Account: the account you paid for this purchase from.
- Amount: a specific amount in the used account’s currency.
- Date: along with the date you can enter the exact time of the purchase.
- Cleared: you can reconcile this transaction.
- Details from More section: class of the purchase (business, personal), agent (whom you paid to), check #, description.
- Attachment of audio or photo comments.

For an Income transaction:
Fill in the fields similarly like for an Expense transaction. Choose the account, which will receive the income money.

For a Transfer transaction:
- Account: the account you are transferring money from.
- Account (to): the account you are transferring money to.
- Amount: the amount you transfer from the first account. It should be entered in the currency of the first account.
- Amount received: the amount received by the account you are transferring money to. It will be filled out automatically even if the two accounts have different currencies (see "Currency converter"). But if the received amount differs from the one you transfer, correct it manually.
- Date: along with the date you can enter the exact time of the transfer.
The rest of the fields should be filled out like for an Expense transaction.
For an Asset purchase:
- Category and subcategory: you should choose the same category that you used for budgeting.
- Account: the account you paid for this purchase from.
- Asset: you need to add a new asset to the existing list of assets. To do that, tap "Edit" in the right upper corner, then tap «+» in Other assets section. Fill in the asset parameters. Save the changes and tap "Done". After that select the newly added asset from the appeared list. You will be asked if you would like to increase assets. In case of the positive answer the new asset will be added to your balance.
- Amount: the amount you paid for the purchase from your account. Please, note that this amount might differ from the cost of the new asset which you have entered when adding this new asset to your assets list.
The rest of the fields should be filled out like for an Expense transaction.

For an Asset sale:
- Category and subcategory: you should choose the same category that you used for budgeting.
- Account: the account, which receives the sale money.
- Asset: the asset you sell. Select it from the list of the assets and it will be erased.
- Amount: the amount received after the sale. Please, note that it can be different from the cost of the asset.
The rest of the fields fill out like for an Expense transaction.

For a Liability acquisition (except credit cards):
- Category and subcategory: you should choose the same category that you used for budgeting.
- Account: the account, which receives the money.
- Liability: you need to add a new liability to the existing list. To do that, tap "Edit", then «+» either in Other liabilities section. Fill in the liability parameters. Save the changes and tap "Done". After that select the newly added liability from the appeared list. You will be asked if you would like to increase liabilities. In case of the positive answer the new liability will be added to your balance.
- Amount: the amount of the liability.
The rest of the fields fill out like for an Expense transaction.

For a Discharge of liability:
- Category and subcategory: you should use the same category that you used for budgeting.
- Account: the account you pay off your liability from.
- Liability: select the needed liability from the list of your liabilities.
- Interest: how much interest will be deducted from your account without discharging the liability.
- Principal: it will be deducted from both your account and your liability.
- Extra payment: the amount you pay for discharging your liability in advance. It will also be deducted from both your account and your liability.
- Date: enter the date (and the time, if needed) of the transaction.
The rest of the fields fill out like for an Expense transaction (if needed).

When you finish the transaction details, tap "Save" and a new transaction will be created.

Deleting a transaction

You can delete any transaction by tapping "Delete record" in the bottom of the editing form (the form with transaction details). You can open the editing form by tapping the needed transaction while working in any of the sections: Transactions, Balance, Budget.

QUICK expense

If you are on the go and need to make a quick expense entry, you can do it using a special "Cart button" in the left upper corner.

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Tap it while in the Transactions section and enter a category, an account (you pay for the expense from), an amount. Tap one of the icons needed to add a description, a photo or a voice note.

Currency converter

When you create a new transaction, in the field "Amount" you will find a currency converter, which helps to operate with different currencies.

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If you transfer money from an account with one currency to an account with another currency, just enter the transferred amount from the first account into the field "Amount". The field "Amount received" (for the second account) will be filled in automatically.

The main currency in the app is set automatically, depending on the region you have registered your iPhone in your device Settings. All the parameters in your reports will be displayed in the main currency.

However, you can make your own currency settings. Open the transaction editing form ("Transactions"/ «+»), tap an arrow in the line "Amount", then tap the shown currency.

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In the opened currency form you will find a list of all the currencies. Here you can:
- add any currency to favorites (put a checkmark for the field "In the favorites"),
- set any currency to be the main one (put a checkmark in the field "Set as the main currency").
The exchange rates are updated automatically, if you turn on "Auto update currency" in the Settings of your device ("Settings"/"Money"). But if you decide to update them manually, tap the "Update button" ("Circle arrows") in the right upper corner.

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Recurring and automatic bills

Recurring transactions are planned expenses and incomes that happen with a certain periodicity on a regular basis.

Contrary to actual transactions, planned transactions do not influence the balance of your accounts and you can schedule a transaction for any day in advance.

Once you set it up, it will be generated automatically on a regular basis. It helps in case you have regular payments with the same amount of money (rent, mortgage, insurance and etc.).

To create a recurring transaction, go to the Transactions section and tap «+» in the right upper corner. Change the transaction type to "Planned" and fill in the transaction details:
- Automatic: if you put a checkmark, this transaction will become actual automatically on the specified date and time.
- Repeat once every: the period you enter will determine the frequency with which the transaction will be repeated. It can be done once every 2 weeks (choose "Week" in the right column, and figure "2" in the left), once a month (choose "Month" in the right column, and figure "1" in the left), etc. You can also set up the "End date", after which the transactions will stop being generated. If you need a one-time transaction, clear the field by tapping the cross in the circle for this entry.

Money for iPhone

The rest of the fields fill out like for an Expense/Income transaction.

Recurring transactions will be automatically created on their respective dates the same time your launch the application.

Browsing transactions

If you simply look at the calendar in the Transactions section you will already know how many due and overdue bills you have. Different colors contain information:
- Red color is used for overdue transactions.
- Blue color is used for planned (scheduled) transactions.
- Green color is used for actual (paid) transactions.

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Below the calendar you will see the list of the transactions for the chosen period (in the upper line). To sort them, tap the arrow button under the calendar. You will see 4 tabs: All, Overdue, Planned, Paid. There will be also a search line for searching a particular transaction. To search a certain transaction, use any parameter: check #, agent, description notes, etc.

If you want to view transactions for a certain account, tap this account while in the Balance section.

To see all the expenses/incomes for a particular budget, go to the Budget section, select a certain period and tap the needed budget. In the opened form tap "Transactions" tab in the bottom.

Notifications and alerts

In the settings of your device you can set up notification options for your planned transactions. Go to your device Settings and choose the app Money. Turn on the option "Use local notifications" and specify when you want to be notified (1 day before, on the due date, etc.).

You will receive the notification on the specified day (2 days before, on the due date, etc.).

Moreover, every time you turn on your phone, on the app’s icon you’ll find the number of the planned transactions that are due and overdue. The number on the icon will not disappear until you make the payments.

To make these transactions paid, tap the "Alarm-clock icon" in the expense/income entry and it will change the color of the entry into green. If you’ve made a mistake, tap it once more, to make the entry blue (red) again.


Reports

Generate numerous reports helping to track and analyze your financial state.

Firstly, go to the Reports section and set up the necessary options for your reports. Tap "Filter" and select the needed parameters.

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Filters

This app allows you to filter transactions by several parameters. F.e. you can choose a certain account and a certain class of expenses. Combining a few filters together opens great opportunities for your financial analysis.

However, you can also filter transactions by one parameter.
You may filter transactions by period. Select the needed period in the "Time filter" above the main window.

You may filter transactions by class:
- Personal
- Business
- All the classes
F.e. it is very convenient in case you need to track business travel expenses separately from your personal expenditures.

You may filter transactions by account:
- One account
- Several accounts
- All the accounts

You may filter transactions by agent:
- One agent
- Several agents
- All the agents
F.e. it is convenient when you want to analyze where you make purchases more often.

You may filter transactions by type:
- Expenses
- Income
- Money transfer
- Asset purchase
- Asset sale
- Liability acquisition
- Discharge of liability
- All the types

You may filter transactions by status:
- Cleared
- Not cleared
- All the transactions

You may filter transactions by category and subcategory:
- One category/subcategory
- Several categories/sucategories
- All the categories/subcategories

You may filter transactions by groups:
- Category
- Agent
- Class

Budgeted/Actual report

Compare how much you planned to spend in total and for each specific budget with what you have actually spent.

Here you can also find the most illustrative report by categories. Select either income or expenses and tap the "Pie chart button" in the right upper corner.

Money for iPhone

Assets/Liabilities report

It shows the relation between your assets and liabilities. You can also view here the structure of your assets and liabilities. Tap "Assets" or "Liabilities", then tap the "Pie chart button" in the right upper corner.

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Cash flow report

The graph shows you a cash flow for the financial period (year, month).

If you tap the "Bar chart button" in the left upper corner, you can see the relation between budgeted and actual expenses and the relation between budgeted and actual income for the selected period.

F.e. if you choose the period from the 1st of January to the 31st of August, you will see how actual and budgeted income/expenses changed from month to month.

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Projected balance report

The report shows you projected balances for each of your accounts. It takes into consideration your future scheduled transactions. If there are no future transactions planned, there will be straight lines for each of your accounts.

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Transactions report

It shows the list of transactions by types (expense/ income/ money transfer/ asset purchase/ asset sale/ liability acquisition/ discharge of liability) for a chosen period. If you need to print or export this report, tap the button in the left upper corner.

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Tools

Export and print

You can export your data in PDF, QIF or CSV formats. The files can also be emailed or exported to iTunes.

To export the data, go to "Tools"/"Export", then tap "Filter" and set up the needed parameters like you do when making reports (the beginning and the end dates, class, account, agent, transaction type, cleared transactions, category). For QIF format set up two more parameters: date format and type of the account.

Then select the needed format, method type (email or iTunes) and tap "Export".

To print the data instead of "Export" tap "Print report".

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OFX import

Send the OFX file via email or use Dropbox. Use "Open in" function to open this file in the app Money. In the opened form select the account the information will be imported to (or create a new one) and the transactions, which will be downloaded. Configure the transactions parameters (if needed). Tap "Import".

Alternatively, you can import OFX file using iTunes. Connect your device to a computer and open iTunes. Click an icon with your device picture. Go to the tab "Apps" at the top. Scroll down the page to the section "File sharing". Select Money app. Click the button "Add". Select OFX file.
Return to the application, tap the tab Tools and choose "OFX import". Select the account the information will be imported to (or create a new one) and the transactions which will be downloaded. Configure the transactions parameters (if needed). Tap "Import" button.

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Backup

The best way to protect the data you entered is to back it up regularly.

To make a backup of your data, go to "Tools"/"Profile", choose the needed profile and tap "Backup/Recovery" button. Then tap «+» in the right upper corner. A new backup will be created.

If you need to use one of the previous backups, go to "Tools"/"Profile", tap "Backup/Recovery" button and select the needed backup. The current data will be replaced with the data of the backup selected.

You can also save backups on your computer using iTunes shared folders.

To delete a backup, tap a red sign next to it.

Password protection

If you don’t want anyone to have an access to your Money records, protect your data by setting up PIN. PIN can be set for each profile separately.

To make necessary settings, open "Tools", tap the arrow next to Profile's name, then tap "Set profile PIN". In the opened form set the PIN for the selected profile. Tap "Save".

On the same form you can put a tick against the command "Allow to reset password". In case you have forgotten the password you will be allowed to enter the app using the data of the registered transactions. After you’ve failed to enter the correct PIN a few times, you will be asked to insert the data of one of your last transactions (scheduled transactions included): its account, its date, its amount. To be precise when entering the transaction parameters, use on-line banking service or the information on your receipts.

If the entered parameters have been correct, the password will be cancelled.

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Profiles

You can create separate profiles in the app for keeping separate accounting records. It is convenient, if f.e. you have a small business and want to manage your business and personal expenses separately.

It will be a complete financial management of two different financial objects. You will be able to make detailed reports for each profile and set separate PIN for each one of them.

To set profiles, go to "Tools"/"Profile", tap "User" (the default profile), then tap «+» in the right upper corner, type profile’s name, set PIN (if needed) and save the changes.

Now, every time you enter your data, be aware of which profile is chosen as the current one.

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iCloud sync

If iCloud is enabled, the data will be automatically updated on all your devices. To turn iCloud on, go to "Tools"/"Profile" and put a checkmark for "Use iCloud" (for correct iCloud settings on all your devices use the recommended instructions). Then wait for some time for the information to be updated. If you recover a backup on one of your devices, it will be recovered on all your devices using the same iCloud account automatically. Also, if you delete one of your profiles on one device, it will be deleted on all the devices automatically.

Bluetooth sync

In order to start Bluetooth Sync, tap "Sync" button on both of your devices (for iPhone: "Tools"/"Profile"/"Bluetooth sync"). If it is your first sync, you will be asked to merge or replace your data. During the next sync the data will be combined.


Support

Have an idea how we could improve the app? Let us know! To get even more exposure to your idea, you may want to post your Feature Requests. Your requests can gain traction through community input and voting. We monitor the forums to consider functionality changes and feature requests from our user community.
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